Every feature you need
to manage signatures at scale
From server-side delivery to dynamic personalisation and rule-based targeting — built specifically for Microsoft 365 organisations.
Signature Delivery
Template Editor
Entra ID Sync
Rule Engine
Outlook Add-in
Legal Compliance
Admin Panel
Simple Billing
Signature delivery
Server-side delivery on every email client
Signatures are appended server-side via Exchange Online transport rules after the email is sent. That means every message, from every device and every mail client, carries the right signature — automatically.
- Works on Outlook (Windows & Mac), OWA, iOS, Android, and third-party clients
- No per-device installation or configuration required
- Signatures cannot be bypassed or altered by end-users
- Sent Items copy updated to reflect the appended signature
Outlook add-in
Signature preview in the Outlook compose window
The Outlook Web Add-in injects a live preview of the employee's assigned signature directly into the email compose window. Users see exactly what recipients will receive — before they send.
- Deployed centrally via the Microsoft 365 Admin Center
- Works in Outlook on Windows, Mac, OWA, and Outlook Mobile
- No COM add-in, no EXE — Microsoft's modern web add-in model only
- Signature updates automatically based on the selected From address
Personalisation
Dynamic fields from Microsoft Entra ID
Every signature is personalised automatically. Dynamic placeholders pull employee data from your Microsoft Entra ID (Azure AD) directory in real time — changes in your directory flow into signatures without manual intervention.
- First name, last name, job title, department, company
- Phone, mobile, office location, email address
- Profile photo from Entra ID
- Custom Exchange attributes (extensionAttribute1–15)
Rule engine
Precise targeting with conditional rules
Control exactly who gets which signature and when. Rules let you target by user, group, department, or Entra ID attribute — and apply different signatures for internal versus external recipients.
- Target by individual user, security group, or Entra ID attribute
- Internal vs. external recipient conditions
- Date-range scheduling for campaign and seasonal signatures
- Priority ordering — first matching rule wins
Template editor
Visual editor with full HTML access
Design professional signatures in our WYSIWYG editor — no HTML knowledge required. When you need full control, switch to raw HTML mode. Dynamic field placeholders and social media icon blocks are one click away.
- Drag-and-drop WYSIWYG visual editor
- Raw HTML mode for advanced customisation
- One-click dynamic field and social media icon insertion
- Plain text version alongside HTML for all clients
Legal compliance
Enforce legal disclaimers on every email
Append or prepend legal disclaimers to all outgoing email at the server level. Disclaimers are applied separately from your signature templates, giving you independent control over branding and legal content.
- Append or prepend disclaimers independently of signatures
- Server-side enforcement — cannot be bypassed by end-users
- HTML and plain text disclaimer versions supported
- Apply to all outbound email or target with the same rule engine